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Student Resources

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Scholarships & Grants
 
On-Campus Employment
 

DePauw's student employment policy is based in a philosophy that seeks to honor two objectives: providing financial assistance to students to help fund their educational expenses,and offering meaningful employment that is intended to promote professional growth for students and meet university staffing needs. Under the umbrella of the Hubbard Center, our mission is to empower you to be a responsible leader and to promote professional growth.

Student employment work experience is intended to complement the educational process and to enhance future employment. The Financial Aid Office awards all student employment on campus. The Hubbard Center administers the student employment program.

Federal Work-Study

The Federal Work-Study Program provides financial assistance to students through part-time
campus employment and allows Colleges and Universities the opportunity to employ students to
fill a variety of departmental positions. Eligibility for the Federal Work Study Program is
determined through completion of the Free Application for Federal Student Aid (FAFSA). 
You will be notified of your eligibility for Federal Work-Study when you receive your
Financial Aid notification letter. The amount awarded is reflected on the Financial Aid
notification letter and this is the maximum amount you may earn during the academic year.

Required Paperwork:

  • Work study application
  • Federal and state withholding tax forms
  • I-9 required verification of citizenship by the Department of Homeland Security. (Two pieces of identification are required. Examples include but are not limited to: one picture ID such as a driver's license or DePauw ID and a non picture ID such as a social security card or birth certificate. A valid passport is acceptable for both picture and non-picture ID)

You may not begin working until all required paperwork is completed. All forms are
available in the Hubbard Center.

FIRST-YEAR STUDENTS

First-year students will receive the online student employment acceptance form to complete prior to orientation. The I-9 form, federal and state federal withholding forms will be available for you to complete during orientation. Validation of the I-9 form will require identification as previously referenced.

During our first-year orientation there will be advising opportunities for you to complete paperwork and discuss the hiring process. The student employment program exists to aid you in gaining valuable experience in a variety of areas on our campus and provide part time employment to assist in financing your education. 

Supervisors are responsible for establishing a work schedule with each student during the interview and hiring process.  Online time card orientation will also be provided by each Supervisor and you must enter time on this time card to participate in the Student Employment Program. A certification form, outlining the agreement between the Supervisor and yourself will be completed at the time of hiring. Our student employment wage rate is $7.25 per hour and you will be paid an hour’s wage for an hour worked. 

You will be paid bi-weekly and may have your student employment earnings directly deposited to a checking, savings account or your tuition account. This will require you to complete an authorization form available in the Hubbard Center and in Human Resources. If you do not sign an authorization form, you will receive your bi-weekly check in your mail box located in the Union Building.

Federal Work-Study - Community Service

Student employment opportunities in our After School Community Service Tutoring Program
are available if you are eligible for Federal Work-Study. This program offers tutoring to school age children in elementary schools, middle school and high school. Tutoring takes place both on and off campus. You will receive extensive training including but not limited to; chapter study guides, sound effects used in intervention to assist students at low reading levels, as well as tutoring in math.

Returning Students

If you are a returning student, you should contact your previous employer to establish their schedule and confirm your employment. Supervisors will post additional positions through our on line system
Handshake. If you are working for the first time, you must complete all required paperwork previously referenced. All forms are available in the Hubbard Center.

Supervisors are responsible for establishing a work schedule with each student during the interview and hiring process. Online time card orientation will also be provided by each Supervisor and you must enter time on this time card to participate in the Student Employment Program. A certification form, outlining the agreement between the Supervisor and yourself will be completed at the time of hiring. Our student employment wage rate is $7.25 per hour and you will be paid an hour’s wage for an hour worked.

You will be paid bi-weekly and may have your student employment earnings directly deposited to a checking, savings account or your tuition account. This will require you to complete an authorization form available in the Hubbard Center and in Human Resources. If you do not sign an authorization form, you will receive your bi-weekly check in your mail box located in the Union Building.

Non-Work Study Employment

If you are not eligible for federal work-study, you can check with the Financial Aid Office at the
beginning of each semester to determine availability of funding for employment opportunities.
You must complete all required paperwork before working.

You not eligible to participate in the Student Employment Program if you are a Residence Hall
Assistant, Community Resource Assistant, Bonner Scholar, ITAP Student or Malpas
Scholar.

 

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