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Role of the Bias Incident Response Team (BIRT)

The Bias Incident Response Team (BIRT) coordinates the University’s response to reported incidents of bias involving students outside of an academic setting. They will work to ensure that all parties involved in an incident - victims, students accused of the alleged conduct, and community members - are supported and connected with appropriate resources. The Bias Incident Response Team will assign specific staff members to individual students and communities to offer ongoing support. 

When a bias incident occurs, the person receiving the complaint will notify the Coordinator of BIRT, who will convene the team. The Bias Incident Response Team will determine if further investigation is needed to gather additional information, and if so, will appoint the person to conduct the investigation. Potential investigators include members of BIRT, Student Academic Life staff members, a Title IX Investigator, and Public Safety.

Once the investigation has concluded, all information will be forwarded to BIRT. The Bias Incident Response Team will review the investigative materials, develop a plan for response, and when appropriate, refer to the relevant student conduct process. The Bias Incident Response Team will work in collaboration with the student conduct process.

The Bias Incident Response Team will also determine how and when bias incidents should be communicated to the campus community. Where appropriate, the team will coordinate communication in the moment or shortly after incidents have occurred.  

The Bias Incident Response Team will also notify the Center for Diversity and Inclusion (CDI) once a bias incident has occurred and make recommendations for appropriate follow up for our community.

When a bias incident occurs off campus in the Greencastle community, BIRT will coordinate support to affected parties and may also work with city officials to respond to the incident.

2018-2019 BIRT members

  • Alan Hill, Vice President for Student Academic Life
  • Renee Madison, Title IX Coordinator and Senior Advisor to the President for Diversity and Compliance
  • Myrna Hernandez, Dean of Students, (BIRT Coordinator)
  • Dorian Shager, Dean of Campus Life
  • Kevin Hamilton, Assistant Dean of Students and Director of Campus Living and Community Development
  • Charlene Shrewsbury, Director of Public Safety
  • Sarah Ryan, Assistant Dean of Students and Director of the Women's Center
  • Karin Wimbley, Interim Director of the Center for Diversity and Inclusion

BIRT Reports 2018-19 

Date Reporter Official Report Location Type Impetus Responding Office Actions
 8/23/18 Staff  No On Campus Microaggression Race Dean of Students, Athletics Individual Student Support
 8/21/18 Staff  No On Campus Microaggression Race Dean of Students, Class Dean Individual Student Support
 8/18/18 Staff No Off Campus  Verbal Interaction  Race  Dean of Students, Class Dean Individual Student Support
8/18/18 Staff No Residence /Housing Verbal Interaction Race Dean of Students, CLCD  Individual Student Support
10/3/18 Student  BIRT Residence /Housing Microaggression Race  CLCD Individual Student Support, Community Support
10/3/18 Student Public Safety Street Verbal Interaction  Race  Public Safety, Dean of Students, CDI, Hartman Center, Spiritual Life, Counseling Services, Class Dean Public Safety Investigation, Individual Student Support, Community Support
10/26/18 Student Public Safety Off Campus Verbal Interaction Race, LGBTQIA Public Safety, Dean of Students, CLCD, Class Deans Public Safety Investigation, Individual Student Support, Community Support
10/26/18 Staff BIRT Residence Vandalism Race Facilities, CLCD Individual Student Support, Removed by Facilities, Community Support
10/30/18 Student  Public Safety Public Microaggression Ethnicity /Nationalism Public Safety, Dean of Students Public Safety Investigation, Individual Student Support
11/5/2018 Student Public Safety Public Microaggression Ethnicity/Nationalism Public Safety, Dean of Students Individual Student Support
11/12/2018 Student BIRT On Campus Profiling Race President's Office, Dean of Students Individual student support, Referred to Human Resources
11/14/2018 Student BIRT On Campus Profiling Race CLCD, Dean of Students Mediation planned
11/18/2018 Student Public Safety On Campus Verbal Interaction Race Dean of Students, CDI Public Safety Investigation, Individual Student Support