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Summer Online Orientation

All first-year students must complete the following tasks as part of your summer online orientation. This overview is to provide students a view of the items they will need to complete. Please note that some of these tasks cannot be completed until later in the summer months. More details, deadlines, and access to platforms will be provided to students throughout the summer orientation.

Students will receive detailed information in their DePauw e-mail accounts on each item when they are available to begin. Please be sure to check your e-mail weekly.

First-Year Orientation Program


Members of the Class of 2024 are required to attend orientation in its entirety. 

International Students should visit the International Student Services webpage and complete the International Student Checklist.

A detailed Orientation Schedule will be available later this summer.

MAY SUMMER Online Orientation Items

These items will become available to you weekly in May 2020

Activate your student Accounts: May


In May we will send you instructions to your personal email account asking you to activate your student accounts, which include your email and portal in e-Services. If you do not receive this email, please contact the Office of Admission at admission@depauw.edu.

  • If you do not receive the informational email message we invite you to contact the DePauw IT HelpDesk at 765-658-4294 or email helpdesk@depauw.edu.
  • If you have questions about activating your accounts or lose your password, please contact the Information Technology Help Desk at 765-658-4294.
DePauw Student Portal

Language Requirement & Placement: May - June


DePauw offers students the opportunity to take two semesters of language study in Chinese, French, German, Ancient Greek, Italian, Japanese, Latin, and Spanish. Language courses are offered by Classical Studies, Asian Studies, and Global Language programs. DePauw positions language study in exciting contexts by connecting it to areas of high interdisciplinary interest such as sexuality and gender studies, urban and immigration studies, Latinx and film studies, art history, science, and linguistics among others. To see how DePauw does language differently visit the Global Languages, Asian Studies, and Classical Studies web pages.

Most students are required to take two semesters of a language, either continuing with a language previously studied or bringing a new language.

On May 26, a virtual advising session will be provided. Consult the Language Requirement and Placement webpage or log onto your student portal to complete the Language Placement Exams and about exemptions. Questions may be directed to Academic Affairs at 765-658-4359.

Language Requirement & Placement

Provide proof of immunization through Med+Proctor: May - August


DePauw requires that all students submit a completed Immunization Record through Med+Proctor (medproctor.com) by August 1 of their incoming year. Students who fail to submit the Immunization Record will not be permitted to register for classes for Spring 2021.

Proof of immunization can ONLY be provided by completing the process, including the specific form, at www.medproctor.com. No other documentation will be accepted to meet this requirement.

For more information about the Immunization Policy, students should visit their portal in e-services. Additional information can be found at www.depauwhealth.org under the Student tab.

If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075 or the DePauw Health Wellness Center at 765-658-4555.

Proof of Immunization

Provide proof of personal health insurance: May - August


Students will be required to provide proof of personal health insurance at https://www.eiia.org/institution/depauw-university/. All students will be billed for the University insurance on their July 2020 bill.  If students complete the insurance waiver/provide proof of personal insurance by the deadline (September 4), their student account will be credited. More information can be found at depauwhealth.org. If your student already has insurance coverage individually or through you, then you may choose to waive the insurance provided by DePauw University. This is to be completed by August 1.

International students may not waive insurance provided by DePauw and students participating in intercollegiate athletics may have additional requirements.

If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075.

Proof of Health Insurance


These items will become available to you June 2020

Grant parents (third parties) access to CASHNet for billing and payments: June


Billing information is available through the online system CASHNet. You must grant your parents or guardians third party access to this system in order for parents to receive payment notifications. You can access CASHNet in your portal in e-Services by clicking on Financial then Payments.

 Information about billing and payments can be found here. Questions can be directed to the Cash Receipts Office at 765-658-4015.  

Cash Receipts Office

Complete your housing application: June


In June, you will receive access and information to the Residence Portal will provide you access to the housing application.

Prior to starting this form, please watch this brief screencast that will provide helpful instructions.

To complete your application, log onto the Residence platform. Use your full DePauw e-mail address as your username and your DePauw network password will be your password. You can log in to Residence here. You will need to allow 24 hours after you establish your network password before it will work in Residence.

If you have any accommodation needs that would impact your housing placement, please contact Student Accessibility Services at 765-658-6267.

Questions can be directed to Housing & Residence Life at 765-658-4500.

Housing & Residence Life

Complete course requests & academic interests: June & July


Prior to requesting courses, review general advising and course request information

If you are interested in science, math or pre-health professions, please also watch this webinar.

You will be able to submit your First-Year Seminar course preferences in June on your portal in e-Services. Please follow the instructions provided. 

In mid-July, you will be able to submit course requests for Fall 2020.

Questions can be directed to the Office of the Registrar at 765-658-4141.

Office of the Registrar

Complete introductory name pronunciation recording: June - August


Knowing how to pronounce your name is important to us. We will ask you to record yourself stating your name so that your professors will know how to correctly pronounce your name. 

  • To record your name, please follow these instructions once you log onto your DePauw Moodle Page:

    • Go to Profile from the upper-right menu (Student's name)

    • Select Edit Profile in the USER DETAILS box.

    • In the Description box, select Record Audio (the Microphone icon).

    • Record "My name is _______.  I prefer to be called ______. My pronouns are he/his/him, she/her/hers, them/them/their."

    • Click Update Profile at the bottom of the page.

 Here is a quick screencast that provides an overview of the process.

DePauw Moodle Page

Complete steps to have Student ID made: By July 31


Follow these steps to allow us to make a Student ID for you. More information about how you will use your student ID can be found here.

Questions can be directed to the Information Services HelpDesk at 765-658-4294.

DePauw Student ID


These items will become available to you July 2020

Complete The Class of 2024 Writing Assessment: July – August


Students should use their e-Services portal username and password to log onto DePauw Moodle. Once a student has logged onto the DePauw Moodle page, they should have an Announcement titled "Writing Assessment Overview and Introduction."

Following the overview and introduction, there will be steps in the "Writing Assessment Additional Information and Instructions" section. Please read this information carefully. 

If you have any questions about the writing assessment readings or issues with the Moodle page, please email WritingAssessment@depauw.edu.

DePauw Moodle Page

Complete Diversity and Inclusion module: July


Students should log onto their student portal in e-Services, then follow these instructions:

  • Complete this module on a computing device with audio capabilities. 

  • Click on "Campus Life" then "EverFI Links" on the left-hand side of your e-Services portal. 

  • Select the Diversity and Inclusion” module.

  • When logging into each course, be sure that you use your DePauw email address and student ID number as those identifiers will be used to confirm course completion.

The Diversity and Inclusion training module is meant to help you explore personal identities and cultural norms in the United States. As you prepare to arrive at DePauw, is it important to begin to think about how your identities impact the scope of the world you understand and choose to acknowledge. This training module will also provide you tips on engaging with difference. It is our hope that during your time at DePauw you will engage with different perspectives to help you better understand the world we live in today. Your growth as a diversity-minded leader is dependent on your commitment to engage with people and perspectives outside of your own.

This overview document from EverFi may be helpful should you encounter technical issues with the following courses.

Questions can be directed to the Office of Student Academic Life at 765-658-4270. 

DePauw Student Portal

Request that your high school transcripts: By July 31


Have your final high school transcripts submitted to the Admission Office by July 31.

Questions can be directed to the Admission Office at 765-658-4006.

Admissions Office


These items will become available to you August 2020

Purchase a laptop: By August 17


All DePauw students are required to have a laptop. More information can be found here.

Questions can be directed to Drew Parrish in Information Services at 765-658-4296 or via e-mail at drewparrish@depauw.edu.

DePauw Laptop Support

Complete Alcohol Edu and Sexual Assault Prevention for Undergraduates: August - September


These programs assist in DePauw’s alcohol awareness education and prevention and sexual violence prevention efforts. To start, log onto your student portal on e-Services, using your DePauw email address and student ID number as those identifiers will be used to confirm each course completion. 

  • Complete this module on a computing device with audio capabilities. 

  • Click on "Campus Life" then "EverFI Links" on the left-hand side of your e-Services portal. 

  • Select the Alcohol Edu for College” and "Sexual Assault Prevention for Undergraduates" modules.

This overview document from EverFi may be helpful should you encounter technical issues with the following courses.

Questions can be directed to the Office of Student Academic Life at 765-658-4270.

DePauw Student Portal

Log in to Campus Labs: August - September


Campus Labs is the DePauw Gold Commitment Experience Portal that will enable you to compile a portfolio of your experiences in and outside the classroom that will deepen and broaden your life.

Students should log in to Campus Labs to create an account using their portal e-Services username and password. Instructions can be found on the DePauw Knowledgebase webpage

Campus Labs serves as the official university calendar and features co-curricular activities. Student scan to check-in to events using smartphones with the Corq App. Campus Labs is also used by student organizations to manage membership, you can learn more about student clubs and group at DePauw.

Students should direct questions to Samantha Sarich, Assistant Director of the Gold Commitment, at samanthasarich@depauw.edu.

DePauw Campus Labs

Log in to Handshake: August - September


Handshake is an online portal where students can connect regarding on-campus employment, career centers, and schedule times to meet with recruiters about job and internship opportunities. 

Students should log in to Handshake to share their career interests using their student e-Services portal username and password.

Questions can be directed to Ashley Beeson at the Hubbard Center for Student Engagement at ashleybeeson@depauw.edu.

DePauw Handshake

The following tasks apply to some students


Vehicle and Disability Services

Bringing a vehicle?

Register your vehicle and submit your Parking Registration Form on your student e-Services portal under "Campus Life." Your parking pass will be available upon your arrival to campus in August.

Student Accessibility Services

Contact Student Accessibility Services at (765) 658-6267 to complete any necessary paperwork if you are seeking housing or academic accommodations.

School of Music Auditions & Placement

Auditions for the DePauw Music Ensembles (band, choir, jazz ensemble, and orchestra) will be scheduled in August.  Ensemble auditions are open to all students, regardless of major.  Information about individual auditions is available online.  Click on the "Audition for Music Ensembles" button to read more and prepare your audition.

Audition for Music Ensembles

Apply for or renew your passport


DePauw offers many opportunities for students to study abroad. First-year students are invited to submit an application for international faculty-led courses offered during Winter and May Terms. Passports issued before age 16 are valid only for 5 years, but after 16 years are good for 10 years. To ensure your travel documents are up to date, it is recommended you apply for a new, or renew, an existing passport. Information on how to apply or renew is available on the U.S. Department of State website.

More Info

Establish a checking account


PNC is the University's preferred financial institution and has an ATM in the Union Building as well as a local branch a short walk from campus. PNC offers banking tools developed especially for students and a check card designed just for DePauw students. PNC representatives will be on campus on move in day.

Learn More