Incoming Student Transition & Summer Orientation
Incoming Student Transition & Summer Orientation
All first-year students must complete the following tasks as part of your transition and summer online orientation. This guidebook is to provide students a view of the items they will need to complete. Please note that some of these tasks cannot be completed until later in the summer months. More details, deadlines, and access to platforms will be provided to students throughout the summer orientation.
Students will receive detailed information in their DePauw e-mail accounts on each item when they are available to begin. Please be sure to check your e-mail weekly.
First-Year Orientation Program
Members of the Class of 2026 are required to attend orientation in its entirety.
International Students should visit the International Student Services webpage and complete the International Student Checklist.
MARCH - MAY Transition & Summer Orientation
These items will become available to you weekly in March - May 2022
Activate your student Accounts: March - May
We will send you instructions to your personal email account asking you to activate your student accounts, which include your email and portal in e-Services. If you do not receive this email, please contact the Office of Admission at admission@depauw.edu.
- If you do not receive the informational email message we invite you to contact the DePauw IT HelpDesk at 765-658-4294 or email helpdesk@depauw.edu.
- If you have questions about activating your accounts or lose your password, please contact the Information Technology Help Desk at 765-658-4294.
Complete your housing application: April 1 - May 27
Deposited students will receive access and information to the Residence Portal and have access to the housing application starting April 1.
To complete your application, log onto the Residence platform. Use your full DePauw e-mail address as your username and your DePauw network password will be your password. You can log in to Residence here. You will need to allow 24 hours after you establish your network password before it will work in Residence platform.
If you have any accommodation needs that would impact your housing placement, please contact Student Accessibility Services at 765-658-6267.
Questions can be directed to Housing & Residence Life at 765-658-4500.
Housing & Residence LifeMAY TRANSITION & SUMMER ORIENTATION
These items will become available to you weekly in May 2022
Submit course requests & academic interests: May 17 - June 23
Prior to requesting courses, review general advising and course request information.
If you are interested in science, math, or pre-health professions, please review this Science & Math Advising Recommendations.
You will be able to submit your First-Year Seminar course preferences in on your portal in e-Services. Please follow the instructions provided.
You will be able to submit course requests for Fall 2022.
Questions can be directed to the Office of the Registrar at 765-658-4141.
Office of the RegistrarLanguage Requirement & Placement: May 24 - June 23
Students in the College of Liberal Arts must complete two semesters of a language other than English, beginning at an appropriate level according to a placement exam and in consultation with the coordinator of the language program. Both semesters should be in the same language. Students are encouraged to take their language placement exams online over the summer. More information regarding DePauw’s Language requirements can be found on the Global Languages, Asian Studies, and Classical Studies web pages.
Most students are required to take two semesters of a language, either continuing with a language previously studied or bringing a new language.
Consult the Language Requirement and Placement webpage or log onto your student portal to complete the Language Placement Exams and about exemptions. Questions may be directed to Academic Affairs at 765-658-4359.
Language Requirement & PlacementSchool of Music Theory Placement Exam: May 17 - June 23
School of Music students must complete the theory placement exam as instructed by William Pearson (williampearson@depauw.edu).
School of Music Theory TipsSchool of Music ENSEMBLE AUDITIONS
The School of Music offers a wide variety of chamber and large ensemble opportunities, as well as ensembles formed by students themselves. Choral and instrumental ensembles are open to every DePauw student by audition. Learn by clicking the box below:
ENSEMBLE AUDITIONSProvide proof of immunization through Med+Proctor: May 24 - August 1
DePauw requires that all students submit a completed Immunization Record through Med+Proctor (medproctor.com) by August 1 of their incoming year.
Proof of immunization can ONLY be provided by completing the process, including the specific form, at www.medproctor.com. No other documentation will be accepted to meet this requirement.
For more information about the Immunization Policy, students should visit their portal in e-services. Additional information can be found at www.depauwhealth.org under the Student tab.
If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075 or the DePauw Health Wellness Center at 765-658-4555.
Proof of ImmunizationProvide proof of personal health insurance: May 24 - August 1
Annually, students are required to provide proof of personal health insurance at https://www.eiia.org/institution/depauw-university/ or be automatically enrolled in an insurance policy provided by DePauw. All students will be billed for the University insurance on their July 2022 bill; if students complete the insurance waiver/provide proof of personal insurance by the deadline (September 2), their student account will be credited no later than September 9. More information can be found at www.depauwhealth.org. International students may not waive insurance provided by DePauw and students participating in intercollegiate athletics may have additional requirements. If students have any questions, please have them contact Stevie Baker-Watson at 765-658-6075
Proof of Health InsuranceJUNE TRANSITION & SUMMER ORIENTATION
These items will become available to you June 2022
Bold, Gold, and Ready to Go!
We invite you to join us for one of our optional on-campus or virtual summer visit events. If you've made your deposit, you'll have the opportunity to meet with faculty and staff, see housing options, and connect with your classmates.
Please RSVP by June 8, at the Admissions Events webpage. Note that in-person visits are limited in size, so registering in advance will help to secure your space.
Register for a Summer Gold Visits!Complete The Class of 2026 Writing Assessment: June 27 - July 25
Students should use their e-Services portal username and password to log onto DePauw Moodle. Once a student has logged onto the DePauw Moodle page, they should have an Announcement titled "Writing Assessment Overview and Introduction."
Following the overview and introduction, there will be steps in the "Writing Assessment Additional Information and Instructions" section. Please read this information carefully.
If you have any questions about the writing assessment readings or issues with the Moodle page, please email WritingAssessment@depauw.edu.
DePauw Moodle PageGrant parents (third parties) access to CASHNet for billing and payments: June 7 - June 30
Billing information is available through the online system Transact Payments. You must grant your parents or guardians third-party access to this system in order for parents to receive payment notifications. You can access Transact Payments in your portal in e-Services by clicking on Financial then Payments.
Information about billing and payments can be found here. Questions can be directed to the Payment Services at 765-658-4015.
Payment ServicesComplete introductory name pronunciation recording: June 7 - June 30
Knowing how to pronounce your name is important to us. We will ask you to record yourself stating your name so that your professors will know how to correctly pronounce your name.
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To record your name, please follow these instructions once you log onto your DePauw Moodle Page:
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Go to Profile from the upper-right menu (Student's name)
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Select Edit Profile in the USER DETAILS box.
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In the Description box, select Record Audio (the Microphone icon).
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Record "My name is _______. I prefer to be called ______. My pronouns are _____"
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Click Update Profile at the bottom of the page.
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Here is a quick screencast that provides an overview of the process.
DePauw Moodle PageJuly TRANSITION & SUMMER ORIENTATION
These items will become available to you July 2022
Complete Diversity, Equity, and Inclusion module: July 11 - July 22
Students will receive an e-mail to complete your online courses which are required for all students of DePauw University. If you have difficulty logging in, check out the technical info at the bottom of this page.
The Diversity, Equity, and Inclusion training module are meant to help you explore personal identities and cultural norms in the United States. As you prepare to arrive at DePauw, is it important to begin to think about how your identities impact the scope of the world you understand and choose to acknowledge. This training module will also provide you tips on engaging with differences. It is our hope that during your time at DePauw you will engage with different perspectives to help you better understand the world we live in today. Your growth as a diversity-minded leader is dependent on your commitment to engage with people and perspectives outside of your own.
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Questions can be directed to the Office of Student Academic Life at 765-658-4270.
First-Year VEHICLE REGISTRATION: July 11 - August 25
Students must register their vehicle through the portal. To register a vehicle, a student must provide vehicle information (including license plate, make, model, and color). Once the parking permit registration has been processed, the permit will be delivered to the student's UB Box, the student will also receive and updated Parking Regulations Brochure which will be included in the envelope with the parking permit.
VEHICLE REGISTRATIONComplete steps to have Student ID made: May 24 - July 31
Follow these steps to allow us to make a Student ID for you. More information about how you will use your student ID can be found here.
Questions can be directed to the Information Services HelpDesk at 765-658-4294.
DePauw Student IDRequest that your high school transcripts: July 31
Have your final high school transcripts submitted to the Admission Office by July 31.
Questions can be directed to the Admission Office at 765-658-4006.
Admissions OfficeAUGUST TRANSITION & SUMMER ORIENTATION
These items will become available to you August 2022
Complete Alcohol Edu and Sexual Assault Prevention for Undergraduates: August 1 - August 12
Students will receive an e-mail to complete your online courses which are required for all students of DePauw University. If you have difficulty logging in, check out the technical info at the bottom of this page.
These programs assist in DePauw’s alcohol awareness education and prevention and sexual violence prevention efforts.
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Questions can be directed to the Office of Student Academic Life at 765-658-4270.
Log in to Handshake: August 1 - August 12
Handshake is an online portal where students can connect regarding on-campus employment, career centers, and schedule times to meet with recruiters about job and internship opportunities.
Students should log in to Handshake to share their career interests using their student e-Services portal username and password.
Questions can be directed to Ashley Beeson at the Hubbard Center for Student Engagement at ashleybeeson@depauw.edu.
DePauw HandshakeLog in to Campus Labs: August 1 - August 12
Campus Labs is the DePauw Experience Portal that will enable you to compile a portfolio of your experiences in and outside the classroom that will deepen and broaden your life.
Students should log in to Campus Labs to create an account using their portal e-Services username and password. Instructions can be found on the DePauw Knowledgebase webpage.
Campus Labs serves as the official university calendar and features co-curricular activities. Student scan to check-in to events using smartphones with the Corq App. Campus Labs is also used by student organizations to manage membership, you can learn more about student clubs and groups at DePauw.
DePauw Campus LabsPurchase a laptop by August 12
All DePauw students are required to have a laptop. More information can be found here.
Questions can be directed to Drew Parrish in Information Services at 765-658-4296 or via e-mail at drewparrish@depauw.edu.
DePauw Laptop SupportThe following tasks apply to some students
Vehicle and Disability Services
Bringing a vehicle?
Register your vehicle and submit your Parking Registration Form on your student e-Services portal under "Campus Life." Your parking pass will be available upon your arrival on campus in August.
Student Accessibility Services
Contact Student Accessibility Services at (765) 658-6267 to complete any necessary paperwork if you are seeking housing or academic accommodations.
Apply for or renew your passport
DePauw offers many opportunities for students to study abroad. First-year students are invited to submit an application for international faculty-led courses offered during Winter and May Terms. Passports issued before age 16 are valid only for 5 years, but after 16 years are good for 10 years. To ensure your travel documents are up to date, it is recommended you apply for a new, or renew an existing passport. Information on how to apply or renew is available on the U.S. Department of State website.
More InfoEstablish a checking account
PNC is the University's preferred financial institution and has an ATM in the Union Building as well as a local branch a short walk from campus. PNC offers banking tools developed especially for students and a check card designed just for DePauw students.
Learn More