The Payroll Office, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.
The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register. Click here for instructions.
- Passcode for registration: mydepauw-ipay
ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).
ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page. If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.
If you have already registered for ADP, but don't access regularly, a password reset will be required.
Pay will be distributed by Direct Deposit according to the following schedule:
- Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.
|Pay Period||Pay Date|
|Jul 1 - Jul 15||Friday, July 14, 2017|
|Jul 16 - Jul 31||Monday, July 31, 2017|
|Aug 1 - Aug 15||Tuesday, August 15, 2017|
|Aug 16 - Aug 31||Thursday, August 31, 2017|
|Sep 1 - Sep 15||Friday, September 15, 2017|
|Sep 16 - Sep 30||Friday, September 29, 2017|
|Oct 1 - Oct 15||Friday, October 13, 2017|
|Oct 16 - Oct 31||Tuesday, October 31, 2017|
|Nov 1 - Nov 15||Wednesday, November 15, 2017|
|Nov 16 - Nov 30||Thursday, November 30, 2017|
|Dec 1 - Dec 15||Friday, December 15, 2017|
|Dec 16 - Dec 31||Friday, December 29, 2017|
|Jan 1 - Jan 15||Monday, January 15, 2018|
|Jan 16 - Jan 31||Wednesday, January 31, 2018|
|Feb 1 - Feb 15||Thursday, February 15, 2018|
|Feb 16 - Feb 29||Wednesday, February 28, 2018|
|Mar 1 - Mar 15||Thursday, March 15, 2018|
|Mar 16 - Mar 31||Thursday, March 29, 2018*|
|Apr 1 - Apr 15||Friday, April 13, 2018|
|Arp 16 - Apr 30||Monday, April 30, 2018|
|May 1 - May 15||Tuesday, May 15, 2018|
|May 16 - May 31||Thursday, May 31, 2018|
|Jun 1 - Jun 15||Friday, June 15, 2018|
|Jun 16 - Jun 30||Friday, June 29, 2018|
|*Indicates exception from normal processing|
- Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.
|Pay Period End Date||Pay Date|
|7/1/2017||July 7, 2017|
|7/15/2017||July 21, 2017|
|7/29/2017||August 4, 2017|
|8/12/2017||August 18, 2017|
|8/26/2017||September 1, 2017|
|9/9/2017||September 15, 2017|
|9/23/2017||September 29, 2017|
|10/7/2017||October 13, 2017|
|10/21/2017||October 27, 2017|
|11/4/2017||November 10, 2017|
November 22, 2017*
|12/2/2017||December 8, 2017|
|12/16/2017||December 21, 2017*|
|12/30/2017||January 5, 2018|
|1/13/2018||January 19, 2018|
|1/27/2018||February 2, 2018|
|2/10/2018||February 16, 2018|
|2/24/2018||March 2, 2018|
|3/10/2018||March 16, 2018|
|3/24/2018||March 29, 2018*|
|4/7/2018||April 13, 2018|
|4/21/2018||April 27, 2018|
|5/5/2018||May 11, 2018|
|5/19/2018||May 25, 2018|
|6/2/2018||June 8, 2018|
|6/16/2018||June 22, 2018|
|*Indicates exception from normal processing|
Please refer to the Management Tools for instructions for managing hourly employee payroll.
Employees and students can access their pay statements by logging into the ADP Portal, go to the Pay and Taxes tab, select Pay Statements, click on the pay date link and view/print your pay statement. If the page does not load, please log out of ADP and try another browser.
Federal, state and local income tax withholdings are calculated based upon the number of exemptions indicated on the Federal W-4 Form and the State WH-4 Form. Employees can change their FEDERAL and STATE withholding in the ADP Portal. After logging into ADP go to the Pay and Taxes tab, select Tax Withholding, click on the Federal link and make changes. If you change your address ensure you update your information in ADP and notify payroll at 765-658-4126 or 765-658-4181.
Payroll Deduction Form This form is typically used to stop/start rent deductions.
Employees can change direct deposit information either through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the Pay and Taxes tab, select Direct Deposit and follow the instructions provided.
Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.
Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.
Students have the option of their pay being deposited into a checking/savings account or their tuition account.
To cancel one of these options, please fill out the necessary form and check the “cancel” box.
IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.
Employees and students can access their W-2’s by logging into the ADP Portal, go to the Pay and Taxes tab, select Annual Statements, click on the year needed. If the page does not load, please log out of ADP and try another browser.
- Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.
- Use DePauw Employer Code: 25562
- Annual Hours
- Working Hours
- Shift Differential
- Attendance and Punctuality
- Break Periods
- Inclement Weather
- Employment Outside of Regular Position
- Personal Day
- Sick Time
- Vacation Time
- Definitions and Explanation of Terms Used in Vacation & Sick Time Schedules
- Summer Hours