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Payroll

The Payroll Office, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Direct Deposit

W-2

Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay
    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  
Pay Period Pay Date
Jul 1 - Jul 15 Friday, July 13, 2018
Jul 16 - Jul 31 Tuesday, July 31, 2018
Aug 1 - Aug 15 Wednesday, August 15, 2018
Aug 16 - Aug 31 Friday, August 31, 2018
Sep 1 - Sep 15 Friday, September 14, 2018
Sep 16 - Sep 30 Friday, September 28, 2018
Oct 1 - Oct 15 Monday, October 15, 2018
Oct 16 - Oct 31 Wednesday, October 31, 2018
Nov 1 - Nov 15 Thursday, November 15, 2018
Nov 16 - Nov 30 Friday, November 30, 2018
Dec 1 - Dec 15 Friday, December 14, 2018
Dec 16 - Dec 31 Friday, December 28, 2018*
Jan 1 - Jan 15 Tuesday, January 15, 2019
Jan 16 - Jan 31 Thursday, January 31, 2019
Feb 1 - Feb 15 Friday, February 15, 2019
Feb 16 - Feb 28 Thursday, February 28, 2019
Mar 1 - Mar 15 Friday, March 15, 2019
Mar 16 - Mar 31 Thursday, March 28, 2019*
Apr 1 - Apr 15 Monday, April 15, 2019
Arp 16 - Apr 30 Tuesday, April 30, 2019
May 1 - May 15 Wednesday, May 15, 2019
May 16 - May 31 Friday, May 31, 2019
Jun 1 - Jun 15 Friday, June 14, 2019
Jun 16 - Jun 30 Friday, June 28, 2019
  *Indicates exception from normal processing
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.
Pay Period  Pay Date
Jul 1 - Jul 14 July 20, 2018
Jul 15 - Jul 28 August 3, 2018
Jul 29 - Aug 11 August 17, 2018
Aug 12 - Aug 25 August 31, 2018
Aug 26 - Sep 8 September 14, 2018
Sep 9 - Sep 22 September 28, 2018
Sep 23 - Oct 6 October 12, 2018
Oct 7 - Oct 20 October 26, 2018
Oct 21 - Nov 3 November 9, 2018
Nov 4 - Nov 17 November 21, 2018*
Nov 18 - Dec 1 December 7, 2018
Dec 2 - Dec 15 December 21, 2018
Dec 16 - Dec 29* January 4, 2019
Dec 30 - Jan 12 January 18, 2019
Jan 13 - Jan 26 February 1, 2019
Jan 27- Feb 9 February 15, 2019
Feb 10 - Feb 23 March 1, 2019
Feb 24 - Mar 9 March 15, 2019
Mar 10 - Mar 23 March 28, 2019*
Mar 24 - April 6 April 12, 2019
April 7 - April 20  April 26, 2019
April 21 - May 4 May 10, 2019
May 5 - May 18 May 24, 2019
May 19 - June 1 June 7, 2019
June 2 - June 15 June 21, 2019
  *Indicates exception from normal processing

Supervisors of hourly employees 

Please refer to the Management Tools for instructions for managing hourly employee payroll.  

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to the Pay and Taxes tab, select Pay Statements, click on the pay date link and view/print your pay statement.  If the page does not load, please log out of ADP and try another browser.

Payroll tax withholding

Federal, state and local income tax withholdings are calculated based upon the number of exemptions indicated on the Federal W-4 Form and the State WH-4 Form.  Employees can change their FEDERAL and STATE withholding in the ADP Portal.  After logging into ADP go to the Pay and Taxes tab, select Tax Withholding, click on the Federal link and make changes.  If you change your address ensure you update your information in ADP and notify payroll at 765-658-4126 or 765-658-4181.

Other Deductions

Direct Deposit

Employees can change direct deposit information either through the ADP Portal.  To change your direct deposit through the ADP Portal, log into ADP, go to the Pay and Taxes tab, select Direct Deposit and follow the instructions provided.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.  

    • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to the Pay and Taxes tab, select Annual Statements, click on the year needed. If the page does not load, please log out of ADP and try another browser.

Employment or Income Verification 

    •  Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.
    • Use DePauw Employer Code: 25562

PayRoll Related Handbook Policies