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Payroll

The Payroll Office, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Direct Deposit

W-2

Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay
    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  
Pay Period Pay Date
Jul 1 - Jul 15 July 15, 2019
Jul 16 - Jul 31 July 31, 2019
Aug 1 - Aug 15 August 15, 2019
Aug 16 - Aug 31 August 30, 2019
Sep 1 - Sep 15 September 13, 2019
Sep 16 - Sep 30 September 30, 2019
Oct 1 - Oct 15 October 15, 2019
Oct 16 - Oct 31 October 31, 2019
Nov 1 - Nov 15 November 15, 2019
Nov 16 - Nov 30 November 27, 2019
Dec 1 - Dec 15 December 13, 2019
Dec 16 - Dec 31 December 27, 2019
Jan 1 - Jan 15 January 15, 2019
Jan 16 - Jan 31 January 31, 2020
Feb 1 - Feb 15 February 14, 2020
Feb 16 - Feb 28 February 28, 2020
Mar 1 - Mar 15 March 13, 2020
Mar 16 - Mar 31 March 31, 2020
Apr 1 - Apr 15 April 15, 2020
Apr 16 - Apr 30 April 30, 2020
May 1 - May 15 May 15, 2020
May 16 - May 31 May 29, 2020
Jun 1 - Jun 15 June 15, 2020
Jun 16 - Jun 30 June 30, 2020
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.
Pay Period Pay Date
Jun 16 - Jun 29 July 5, 2019
Jun 30 -  Jul 13 July 19, 2019
Jul 14 - Jul 27 August 2, 2019
Jul 28 - Aug 10 August 16, 2019
Aug 11 - Aug 24 August 30, 2019
Aug 25 - Sep 7 September 13, 2019
Sep 8 - Sep 21 September 27, 2019
Sep 22 - Oct 5 October 11, 2019
Oct 6 - Oct 19 October 25, 2019
Oct 20 - Nov 2 November 8, 2019
Nov 3 - Nov 16 November 22, 2019
Nov 17 - Nov 30 December 6, 2019
Dec 1- Dec 14 December 20, 2019
Dec 15 - Dec 28 January 3, 2020
Dec 29 - Jan 11 January 17, 2020
Jan 12 - Jan 25 January 31, 2020
Jan 26 - Feb 8 February 14, 2020
Feb 9 - Feb 22 February 28, 2020
Feb 23 - Mar 7 March 13, 2020
Mar 8 - Mar 21 March 26, 2020
Mar 22 - Apr 4 April 10, 2020
Apr 5 -  Apr 18 April 24, 2020
Apr 19 - Apr  2 May 8, 2020
May 3 - May 16 May 22, 2020
May 17 - May 30 June 5, 2020
May 31 - Jun 13 June 19, 2020

Supervisors of hourly employees 

Please refer to the Management Tools for instructions for managing hourly employee payroll.  

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to the Pay and Taxes tab, select Pay Statements, click on the pay date link and view/print your pay statement.  If the page does not load, please log out of ADP and try another browser.

Payroll tax withholding

Federal, state and local income tax withholdings are calculated based upon the number of exemptions indicated on the Federal W-4 Form and the State WH-4 Form.  Employees can change their FEDERAL and STATE withholding in the ADP Portal.  After logging into ADP go to the Pay and Taxes tab, select Tax Withholding, click on the Federal link and make changes.  If you change your address ensure you update your information in ADP and notify payroll at 765-658-4126 or 765-658-4181.

Other Deductions

Direct Deposit

Employees can change direct deposit information either through the ADP Portal.  To change your direct deposit through the ADP Portal, log into ADP, go to the Pay and Taxes tab, select Direct Deposit and follow the instructions provided.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.  

    • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to the Pay and Taxes tab, select Annual Statements, click on the year needed. If the page does not load, please log out of ADP and try another browser.

Employment or Income Verification 

    •  Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.
    • Use DePauw Employer Code: 25562

PayRoll Related Handbook Policies