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Payroll

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Other Deductions

Direct Deposit

W-2

Employment Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay

    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

Pay PeriodPay Date
Jul 1 - Jul 15 July 15, 2020
Jul 16 - Jul 31 July 31, 2020
Aug 1 - Aug 15 August 14, 2020
Aug 16 - Aug 31 August 31, 2020
Sep 1 - Sep 15 September 15, 2020
Sep 16 - Sep 30 September 30, 2020
Oct 1 - Oct 15 October 15, 2020
Oct 16 - Oct 31 October 30, 2020
Nov 1 - Nov 15 November 13, 2020
Nov 16 - Nov 30 November 25, 2020
Dec 1 - Dec 15 December 15, 2020
Dec 16 - Dec 31 December 31, 2020
Jan 1 - Jan 15 January 15, 2021
Jan 16 - Jan 31 January 29, 2021
Feb 1 - Feb 15 February 12, 2021
Feb 16 - Feb 28 February 26, 2021
Mar 1 - Mar 15 March 15, 2021
Mar 16 - Mar 31 March 31, 2021
Apr 1 - Apr 15 April 15, 2021
Arp 16 - Apr 30 April 30, 2021
May 1 - May 15 May 14, 2021
May 16 - May 31 May 28, 2021
Jun 1 - Jun 15 June 15, 2021
Jun 16 - Jun 30 June 30, 2021
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Pay PeriodPay Date
Jun 14 - Jun 27 July 2, 2020
Jun 28 -  Jul 11 July 17, 2020
Jul 12 - Jul 25 July 31, 2020
Jul 26 - Aug 8 August 14, 2020
Aug 9 - Aug 22 August 28, 2020
Aug 23 - Sep 5 September 11, 2020
Sep 6 - Sep 19 September 25, 20120
Sep 20 - Oct 3 October 9, 2020
Oct 4 - Oct 17 October 23, 2020
Oct 18 - Oct 31 November 6, 2020
Nov 1 - Nov 14 November 20, 2020
Nov 15 - Nov 28 December 4, 2020
Nov 29 - Dec 12 December 18, 2020
Dec 13 - Dec 26 December 31, 2020
Dec 27 - Jan 9 January 15, 2021
Jan 10 - Jan 23 January 29, 2021
Jan 24 - Feb 6 February 12, 2021
Feb 7 - Feb 20 February 26, 2021
Feb 21 - Mar 6 March 12, 2021
Mar 7 - Mar 20 March 25, 2021
Mar 21 - Apr 3 April 9, 2021
Apr 4 -  Apr 17 April 23, 2021
Apr 18 - Apr  1 May 7, 2021
May 2 - May 15 May 21, 2021
May 16 - May 29 June 4, 2021
May 30 - Jun 12 June 18, 2021

Supervisors of hourly employees

Please refer to the Management Tools for instructions for managing hourly employee payroll.

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to the Pay and Taxes tab, select Pay Statements, click on the pay date link and view/print your pay statement.  If the page does not load, please log out of ADP and try another browser.

Payroll Tax Withholding

Federal, state and local income tax withholdings are calculated based upon the number of exemptions indicated on the Federal W-4 Form and the State WH-4 Form.  Employees can change their FEDERAL and STATE withholding in the ADP Portal.  After logging into ADP go to the Pay and Taxes tab, select Tax Withholding, click on the Federal link and make changes.  If you change your address ensure you update your information in ADP and notify payroll at 765-658-4126 or 765-658-4181.

Other Deductions

Direct Deposit

Employees can change direct deposit information either through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the Pay and Taxes tab, select Direct Deposit and follow the instructions provided.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.

  • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to the Pay and Taxes tab, select Annual Statements, click on the year needed. If the page does not load, please log out of ADP and try another browser.

Employment or Income Verification

  • Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

  • Use DePauw Employer Code: 25562

Payroll Related Handbook Policies