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Payroll

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Other Deductions

Direct Deposit

W-2

Employment Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay

    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

PAY PERIODPAY DATE
May 1 - May 15 Monday, May 15, 2023
May 16 - May 31 Wednesday, May 31, 2023
Jun 1 - Jun 15 Thursday, June 15, 2023
Jun 16 - Jun 30 Friday, June 30, 2023
Jul 1 - Jul 15 Friday, July 14, 2023
Jul 16 - Jul 31 Monday, July 31, 2023
Aug 1 - Aug 15 Tuesday, August 15, 2023
Aug 16 - Aug 31 Thursday, August 31, 2023
Sep 1 - Sep 15 Friday, September 15, 2023
Sep 16 - Sep 30 Friday, September 29, 2023
Oct 1 - Oct 15 Friday, October 13, 2023
Oct 16 - Oct 31 Tuesday, October 31, 2023
Nov 1 - Nov 15 Wednesday, November 15, 2023
Nov 16 - Nov 30 Thursday, November 30, 2023
Dec 1 - Dec 15 Friday, December 15, 2023
Dec 16 - Dec 31 Friday, December 29, 2023
Jan 1 - Jan 15 Friday, January 12, 2024
Jan 16 - Jan 31 Wednesday, January 31, 2024
Feb 1 - Feb 15 Thursday, February 15, 2024
Feb 16 - Feb 28 Thursday, February 29, 2024
Mar 1 - Mar 15 Friday, March 15, 2024
Mar 16 - Mar 31 Friday, March 29, 2024
Apr 1 - Apr 15 Monday, April 15, 2024
Apr 16 - Apr 30 Tuesday, April 30, 2024
May 1 - May 15 Wednesday, May 15, 2024
May 16 - May 31 Friday, May 31, 2024
Jun 1 - Jun 15 Friday, June 14, 2024
Jun 16 - Jun 30 Friday, June 28, 2024
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Pay PeriodPay Date
April 30 - May 13 Friday, May 19, 2023
May 14 - May 28 Friday, June 2, 2023
May 29 - June 11 Friday,  June 17, 2023
June 12 - June 25 Friday, June 30, 2023
June 25 - July 8 Friday, July 14, 2023
July 9 - July 22 Friday, July 28, 2023
July 23 - Aug 5 Friday, August 11, 2023
Aug 6 - Aug 19 Friday, August 25, 2023
Aug 20 - Sept 2 Friday, September 8, 2023
Sept 3 - Sept 16 Friday, September 22, 2023
Sept 17 -  Sept 30 Friday, October 6, 2023
Oct 1 - Oct 14 Friday, October 20, 2023
Oct 15 - Oct 28 Friday, November 3, 2023
Oct 29 - Nov 11 Friday, November 17, 2023
Nov 12 - Nov 25 Friday, December 1, 2023
Nov 26 - Dec 9 Friday, December 15, 2023
Dec 10 - Dec 23 Friday, December 29, 2023
Dec 24 - Jan 6 Friday, January 12, 2024
Jan 7 - Jan 20 Friday, January 26, 2024
Jan 21 - Feb 3 Friday, February 9, 2024
Feb 4 - Feb 17 Friday, February 23, 2024
Feb 18 - March 2 Friday, March 9, 2024
March 3 - March 16 Friday, March 22, 2024
March 17 - March 30 Friday, April 5, 2024
March 31 - April 13 Friday, April 19, 2024
April 14 - April 27 Friday, May 3, 2024
April 28 - May 11 Friday, May 17, 2024
May 12 - May 25 Friday, May 31, 2024
May 26 - June 8 Friday, June 14, 2024
June 9 - June 22 Friday, June 28, 2024

Supervisors of hourly employees

Please refer to the Management Tools for instructions for managing hourly employee payroll.

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to MYSELF>PAY>PAYSTATEMENTS. click on the pay date link and view/print your pay statement. 

Payroll Tax Withholding

Federal income tax is calculated based on IRS tax tables and selections made on Form W-4.  State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.)   After submitting a new W-4 or WH-4, please check your next pay statement (pay stub) and review withholding taxes.  Changes often result in lower tax withholding and taxes unexpectedly owed at the end of the year.

Employees can check their withholding amounts at any time in ADP.  They can also change their FEDERAL and/or STATE withholding by adjusting their Federal and State forms in ADP.  Instructions are below:

Other Deductions

Direct Deposit

Employees can change direct deposit information through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the MYSELF>PAY>PAYMENT OPTIONS to add or edit information.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.

  • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to MYSELF>PAY>ANNUAL STATEMENTS choose from Tax statements box.

To receive notification that your W2 is ready to be accessed online, select the paperless setting for W2 and you will be notified via email when it is ready. This is not only more secure, but this will also prevent any delays in delivery.  Here are instructions to request the paperless delivery of your W2.  Note: You will no longer receive a paper copy of the W2 in the US Mail.

Employment or Income Verification

  • Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

  • Use DePauw Employer Code: 25562

Payroll Related Handbook Policies