Button Menu

Payroll

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Other Deductions

Direct Deposit

W-2

Employment Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay

    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

Pay PeriodPay Date
Jul 1 - Jul 15 Thursday, July 15, 2021
Jul 16 - Jul 31 Friday, July 30, 2021
Aug 1 - Aug 15 Friday, August 13, 2021
Aug 16 - Aug 31 Tuesday, August 31, 2021
Sep 1 - Sep 15 Wednesday, September 15, 2021
Sep 16 - Sep 30 Thursday, September 30, 2021
Oct 1 - Oct 15 Friday, October 15, 2021
Oct 16 - Oct 31 Friday, October 29, 2021
Nov 1 - Nov 15 Monday, November 15, 2021
Nov 16 - Nov 30 Tuesday, November 30, 2021
Dec 1 - Dec 15 Wednesday, December 15, 2021
Dec 16 - Dec 31 Thursday, December 30, 2021
Jan 1 - Jan 15 Friday, January 14, 2022
Jan 16 - Jan 31 Monday, January 31, 2022
Feb 1 - Feb 15 Tuesday, February 15, 2022
Feb 16 - Feb 28 Monday, February 28, 2022
Mar 1 - Mar 15 Tuesday, March 15, 2022
Mar 16 - Mar 31 Thursday, March 31, 2022
Apr 1 - Apr 15 Friday, April 15, 2022
Arp 16 - Apr 30 Friday, April 29, 2022
May 1 - May 15 Friday, May 13, 2022
May 16 - May 31 Tuesday, May 31, 2022
Jun 1 - Jun 15 Wednesday, June 15, 2022
Jun 16 - Jun 30 Thursday, June 30, 2022
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Pay PeriodPay Date
June 13 - June 26 Thursday, July 1, 2021
June 27 - July 10 Friday, July 16, 2021
July 11 - July 24 Friday, July 30, 2021
July 25 - Aug 7 Friday, August 13, 2021
Aug 8 - Aug 21 Friday, August 27, 2021
Aug 22 - Sept 4 Friday, September 10, 2021
Sept 5 - Sept 18 Friday, September 24, 2021
Sept 19 - Oct 2 Friday, October 8, 2021
Oct 3 - Oct 16 Friday, October 22, 2021
Oct 17 - Oct 30 Friday, November 5, 2021
Oct 31 - Nov 13 Friday, November 19, 2021
Nov 14 - Nov 27 Friday, December 3, 2021
Nov 28 - Dec 11 December 17, 2021
Dec 12 - Dec 25 Thursday, December 30, 2021
Dec 26 - Jan 8 Friday, January 14, 2022
Jan 9 - Jan 22 Friday, January 28, 2022
Jan 23 - Feb 5 Friday, February 11, 2022
Feb 6 - Feb 19 Friday, February 25, 2022
Feb 20 - March 5 Friday, March 11, 2022
March 6 - March 19 Friday, March 25, 2022
March 20 - April 2 Friday, April 8, 2022
April 3 - April 16 Friday, April 22, 2022
April 17 - April 30 Friday, May 6, 2022
May 1 - May 14 Friday, May 20, 2022
May 15 - May 28 Friday, June 3, 2022
May 29 - June 11 Friday, June 17, 2022

Supervisors of hourly employees

Please refer to the Management Tools for instructions for managing hourly employee payroll.

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to MYSELF>PAY>PAYSTATEMENTS. click on the pay date link and view/print your pay statement. 

Payroll Tax Withholding

Federal, state and local income tax withholdings are calculated based upon the number of exemptions indicated on the Federal W-4 Form and the State WH-4 Form.  Employees can add or change their FEDERAL and STATE withholding in the ADP Portal.  After logging into ADP go to MYSELF>PAY>TAX WITHHOLDING to add or edit information.  If you change your address ensure you update your information in ADP.

Other Deductions

Direct Deposit

Employees can change direct deposit information through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the MYSELF>PAY>PAYMENT OPTIONS to add or edit information.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.

  • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to MYSELF>PAY>ANNUAL STATEMENTS choose from Tax statements box.

Employment or Income Verification

  • Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

  • Use DePauw Employer Code: 25562

Payroll Related Handbook Policies