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Payroll

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using the ADP Portal

Payroll Schedules

ADP Registration Instructions

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding

Other Deductions

Direct Deposit

W-2

Employment Verification

Related Handbook Policies

Using the ADP Portal 

The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register.  Click here for instructions.

  • Passcode for registration: mydepauw-ipay

    • ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).

    • ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page.  If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.

    • If you have already registered for ADP, but don't access regularly, a password reset will be required.

    • Check out the ADP Mobile App!

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

PAY PERIODPAY DATE
Apr 1 - Apr 15 Friday, April 15, 2022
Arp 16 - Apr 30 Friday, April 29, 2022
May 1 - May 15 Friday, May 13, 2022
May 16 - May 31 Tuesday, May 31, 2022
Jun 1 - Jun 15 Wednesday, June 15, 2022
Jun 16 - Jun 30 Thursday, June 30, 2022
Jul 1 - Jul 15 Thursday, July 15, 2022
Jul 16 - Jul 31 Friday, July 29, 2022
Aug 1 - Aug 15 Friday, August 15, 2022
Aug 16 - Aug 31 Tuesday, August 31, 2022
Sep 1 - Sep 15 Wednesday, September 15, 2022
Sep 16 - Sep 30 Thursday, September 30, 2022
Oct 1 - Oct 15 Friday, October 14, 2022
Oct 16 - Oct 31 Monday, October 31, 2022
Nov 1 - Nov 15 Tuesday, November 15, 2022
Nov 16 - Nov 30 Wednesday, November 30, 2022
Dec 1 - Dec 15 Thursday, December 15, 2022
Dec 16 - Dec 31 Friday, December 30, 2022
Jan 1 - Jan 15 Friday, January 13, 2023
Jan 16 - Jan 31 Tuesday, January 31, 2023
Feb 1 - Feb 15 Wednesday, February 15, 2023
Feb 16 - Feb 28 Tuesday, February 28, 2023
Mar 1 - Mar 15 Wednesday, March 15, 2023
Mar 16 - Mar 31 Friday, March 31, 2023
Apr 1 - Apr 15 Friday, April 14, 2023
Apr 16 - Apr 30 Friday, April 28, 2023
May 1 - May 15 Monday, May 15, 2023
May 16 - May 31 Wednesday, May 31, 2023
Jun 1 - Jun 15 Thursday, June 15, 2023
Jun 16 - Jun 30 Friday, June 30, 2023
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Pay PeriodPay Date
March 20 - April 2 Friday, April 8, 2022
April 3 - April 16 Friday, April 22, 2022
April 17 - April 30 Friday, May 6, 2022
May 1 - May 14 Friday, May 20, 2022
May 15 - May 28 Friday, June 3, 2022
May 29 - June 11 Friday,  June 17, 2022
June 12 - June 25 Friday, July 1, 2022
June 26 - July 9 Friday, July 15, 2022
July 10 - July 23 Friday, July 29, 2022
July 24 - Aug 6 Friday, August 12, 2022
Aug 7 - Aug 20 Friday, August 26, 2022
Aug 21 - Sept 3 Friday, September 9, 2022
Sept 4 - Sept 17 Friday, September 23, 2022
Sept 18 - Oct 1 Friday, October 7, 2022
Oct 2 - Oct 15 Friday, October 21, 2022
Oct 16 - Oct 29 Friday, November 4, 2022
Oct 30 - Nov 12 Friday, November 18, 2022
Nov 13 - Nov 26 Friday, December 2, 2021
Nov 27 - Dec 10 Friday, December 16, 2022
Dec 11 - Dec 24 Friday, December 30, 2022
Dec 25 - Jan 7 Friday, January 13, 2023
Jan 8 - Jan 21 Friday, January 27, 2023
Jan 22 - Feb 4 Friday, February 10, 2023
Feb 5 - Feb 18 Friday, February 24, 2023
Feb 19 - March 4 Friday, March 10, 2023
March 5 - March 18 Friday, March 24, 2023
March 19 - April 1 Friday, April 7, 2023
April 2 - April 15 Friday, April 21, 2023
April 16 - April 29 Friday, May 5, 2023
April 30 - May 13 Friday, May 19, 2023
May 14 - May 27 Friday, June 2, 2023

Supervisors of hourly employees

Please refer to the Management Tools for instructions for managing hourly employee payroll.

Pay Statements

Employees and students can access their pay statements by logging into the ADP Portal, go to MYSELF>PAY>PAYSTATEMENTS. click on the pay date link and view/print your pay statement. 

Payroll Tax Withholding

Federal income tax is calculated based on IRS tax tables and selections made for filing status and dependents/deductions on Form W-4.  State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.) 

Employees can check their withholding amounts at any time in ADP.  They can also change their FEDERAL and/or STATE withholding by adjusting their Federal and State forms in ADP.  Instructions are below:

Other Deductions

Direct Deposit

Employees can change direct deposit information through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the MYSELF>PAY>PAYMENT OPTIONS to add or edit information.

Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.

  • Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.

W-2

Employees and students can access their W-2’s by logging into the ADP Portal, go to MYSELF>PAY>ANNUAL STATEMENTS choose from Tax statements box.

To receive notification that your W2 is ready to be accessed online, select the paperless setting for W2 and you will be notified via email when it is ready. This is not only more secure, but this will also prevent any delays in delivery.  Here are instructions to request the paperless delivery of your W2.  Note: You will no longer receive a paper copy of the W2 in the US Mail.

Employment or Income Verification

  • Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

  • Use DePauw Employer Code: 25562

Payroll Related Handbook Policies