Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.
Supervisors of Hourly Employees
Using the ADP Portal
The ADP Self-Service Portal is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access the ADP Portal you must first register. Click here for instructions.
Passcode for registration: mydepauw-ipay
ADP works best in Chrome or Firefox (Mac users may find Safari to be a better option).
ADP allows 3 login attempts. You can reset your password by going to the Forgot your Password link at the bottom of the ADP login page. If you are unsuccessful, please contact Human Resources at 765-658-4181 for assistance.
If you have already registered for ADP, but don't access regularly, a password reset will be required.
Pay will be distributed by Direct Deposit according to the following schedule:
Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.
|PAY PERIOD||PAY DATE|
|May 1 - May 15||Monday, May 15, 2023|
|May 16 - May 31||Wednesday, May 31, 2023|
|Jun 1 - Jun 15||Thursday, June 15, 2023|
|Jun 16 - Jun 30||Friday, June 30, 2023|
|Jul 1 - Jul 15||Friday, July 14, 2023|
|Jul 16 - Jul 31||Monday, July 31, 2023|
|Aug 1 - Aug 15||Tuesday, August 15, 2023|
|Aug 16 - Aug 31||Thursday, August 31, 2023|
|Sep 1 - Sep 15||Friday, September 15, 2023|
|Sep 16 - Sep 30||Friday, September 29, 2023|
|Oct 1 - Oct 15||Friday, October 13, 2023|
|Oct 16 - Oct 31||Tuesday, October 31, 2023|
|Nov 1 - Nov 15||Wednesday, November 15, 2023|
|Nov 16 - Nov 30||Thursday, November 30, 2023|
|Dec 1 - Dec 15||Friday, December 15, 2023|
|Dec 16 - Dec 31||Friday, December 29, 2023|
|Jan 1 - Jan 15||Friday, January 12, 2024|
|Jan 16 - Jan 31||Wednesday, January 31, 2024|
|Feb 1 - Feb 15||Thursday, February 15, 2024|
|Feb 16 - Feb 28||Thursday, February 29, 2024|
|Mar 1 - Mar 15||Friday, March 15, 2024|
|Mar 16 - Mar 31||Friday, March 29, 2024|
|Apr 1 - Apr 15||Monday, April 15, 2024|
|Apr 16 - Apr 30||Tuesday, April 30, 2024|
|May 1 - May 15||Wednesday, May 15, 2024|
|May 16 - May 31||Friday, May 31, 2024|
|Jun 1 - Jun 15||Friday, June 14, 2024|
|Jun 16 - Jun 30||Friday, June 28, 2024|
Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.
|Pay Period||Pay Date|
|April 30 - May 13||Friday, May 19, 2023|
|May 14 - May 28||Friday, June 2, 2023|
|May 29 - June 11||Friday, June 17, 2023|
|June 12 - June 25||Friday, June 30, 2023|
|June 25 - July 8||Friday, July 14, 2023|
|July 9 - July 22||Friday, July 28, 2023|
|July 23 - Aug 5||Friday, August 11, 2023|
|Aug 6 - Aug 19||Friday, August 25, 2023|
|Aug 20 - Sept 2||Friday, September 8, 2023|
|Sept 3 - Sept 16||Friday, September 22, 2023|
|Sept 17 - Sept 30||Friday, October 6, 2023|
|Oct 1 - Oct 14||Friday, October 20, 2023|
|Oct 15 - Oct 28||Friday, November 3, 2023|
|Oct 29 - Nov 11||Friday, November 17, 2023|
|Nov 12 - Nov 25||Friday, December 1, 2023|
|Nov 26 - Dec 9||Friday, December 15, 2023|
|Dec 10 - Dec 23||Friday, December 29, 2023|
|Dec 24 - Jan 6||Friday, January 12, 2024|
|Jan 7 - Jan 20||Friday, January 26, 2024|
|Jan 21 - Feb 3||Friday, February 9, 2024|
|Feb 4 - Feb 17||Friday, February 23, 2024|
|Feb 18 - March 2||Friday, March 9, 2024|
|March 3 - March 16||Friday, March 22, 2024|
|March 17 - March 30||Friday, April 5, 2024|
|March 31 - April 13||Friday, April 19, 2024|
|April 14 - April 27||Friday, May 3, 2024|
|April 28 - May 11||Friday, May 17, 2024|
|May 12 - May 25||Friday, May 31, 2024|
|May 26 - June 8||Friday, June 14, 2024|
|June 9 - June 22||Friday, June 28, 2024|
Supervisors of hourly employees
Please refer to the Management Tools for instructions for managing hourly employee payroll.
Employees and students can access their pay statements by logging into the ADP Portal, go to MYSELF>PAY>PAYSTATEMENTS. click on the pay date link and view/print your pay statement.
Payroll Tax Withholding
Federal income tax is calculated based on IRS tax tables and selections made for filing status and dependents/deductions on Form W-4. State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.)
Employees can check their withholding amounts at any time in ADP. They can also change their FEDERAL and/or STATE withholding by adjusting their Federal and State forms in ADP. Instructions are below:
Payroll Deduction Form (This form is typically used to stop/start rent deductions.)
DePauw Gift - Payroll Deduction Authorization
Employees can change direct deposit information through the ADP Portal. To change your direct deposit through the ADP Portal, log into ADP, go to the MYSELF>PAY>PAYMENT OPTIONS to add or edit information.
Keep in mind that if you make the change through the ADP Portal, the Business Office will not have access to the updated account information, therefore you will need to update the business office.
Payroll does not process expense reimbursements; please contact the Business Office at 765-658-4121.
Students have the option of their pay being deposited into a checking/savings account or their tuition account.
To cancel one of these options, please fill out the necessary form and check the “cancel” box.
IMPORTANT: If you change your primary account direct deposit, typically you will be issued a live check for the next payroll period while your account information is being verified. Payroll will notify you that you have a check to pick up in the Office of Human Resources and when it is available for pick up. If you change a secondary account, typically the entire deposit will go into the primary account for the next payroll period while the account information is being verified.
Employees and students can access their W-2’s by logging into the ADP Portal, go to MYSELF>PAY>ANNUAL STATEMENTS choose from Tax statements box.
To receive notification that your W2 is ready to be accessed online, select the paperless setting for W2 and you will be notified via email when it is ready. This is not only more secure, but this will also prevent any delays in delivery. Here are instructions to request the paperless delivery of your W2. Note: You will no longer receive a paper copy of the W2 in the US Mail.
Employment or Income Verification
Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.
Use DePauw Employer Code: 25562
Payroll Related Handbook Policies
Definitions and Explanation of Terms Used in Vacation & Sick Time Schedules