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Payroll

Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.

Using Workday

Payroll Schedules

Supervisors of Hourly Employees

Pay Statements

Payroll Tax Withholding


Other Deductions

Direct Deposit

W-2

Employment Verification

Related Handbook Policies

Using Workday 

Workday is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access Workday you must have DePauw assigned creditials.  If you need information or assistance working with Workday, please visit this site or contact the University's Helpdesk.

Payroll Schedules

Pay will be distributed by Direct Deposit according to the following schedule:

  • Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.  

PAY PERIODPAY DATE
Jul 1 - Jul 15 July 15, 2025
Jul 16 - Jul 31 July 31, 2025
Aug 1 - Aug 15 August 15, 2025
Aug 16 - Aug 31 August 29, 2025
Sep 1 - Sep 15 September 15, 2025
Sep 16 - Sep 30 September 30, 2025
Oct 1 - Oct 15 October 15, 2025
Oct 16 - Oct 31 October 31, 2025
Nov 1 - Nov 15 November 14, 2025
Nov 16 - Nov 30 November 28, 2025
Dec 1 - Dec 15 December 15, 2025
Dec 16 - Dec 31 December 31, 2025
Jan 1 - Jan 15 January 15, 2026
Jan 16 - Jan 31 January 30, 2026
Feb 1 - Feb 15 February 13, 2026
Feb 16 - Feb 28 February 27, 2026
Mar 1 - Mar 15 March 13, 2026
Mar 16 - Mar 31 March 31, 2026
Apr 1 - Apr 15 April 15, 2026
Apr 16 - Apr 30 April 30, 2026
May 1 - May 15 May 15, 2026
May 16 - May 31 May 29, 2026
Jun 1 - Jun 15 June 15, 2026
Jun 16 - Jun 30 June 30, 2026
  • Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.

Pay PeriodPay Date
Jun 22 - Jul 5 Friday, July 11, 2025
Jul 6 - Jul 19 Friday, July 25, 2025
Jul 20 - Aug 2 Friday, August 8, 2025
Aug 3 - Aug 16 Friday, August 22, 2025
Aug 17 - Aug 30 Friday, September 5, 2025
Aug 31 - Setp 13 Friday, September 19, 2025
Sept 14 - Sept 27 Friday, October 3, 2025
Sept 28 - Oct 11 Friday, October 17, 2025
Oct 12 - Oct 25 Friday, October 31, 2025
Oct 26 - Nov 8 Friday, November 14, 2025
Nov 9 - Nov 22 Friday, November 28, 2025
Nov 23 - Dec 6 Friday, December 12, 2025
Dec 7 - Dec 20 Friday, December 26, 2025
Dec 21 - Jan 3 Friday, January 9, 2026
Jan 4 - Jan 17 Friday, January 23, 2026
Jan 18 - Jan 31 Friday, February 6, 2026
Feb 1 - Feb 14 Friday, February 20, 2026
Feb 15 - Feb 28 Friday, March 6, 2026
Mar 1 -Mar 14 Friday, March 20, 2026
Mar 15 - Mar 28 Friday, April 3, 2026
Mar 29 - Apr 111 Friday, April 17, 2026
Apr 12 - Apr 25 Friday, May 1, 2026
Apr 26 - May 9 Friday, May 15, 2026
May 10 - May 23 Friday, May 29, 2026
May 24 - Jun 6 Friday, June 12, 2026
Jun 7 - Jun 20 Friday, June 26, 2026

Supervisors of hourly employees

Please refer to the Management Tools for instructions for managing hourly employee payroll.

Pay Statements

Employees and students can access their pay statements by logging into Workday, choose the PAY app. 

Payroll Tax Withholding

Federal income tax is calculated based on IRS tax tables and selections made on Form W-4.  State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.)   

To submit new or updated forms, please go to the Pay app in Workday and select Wirhholding Elections

After submitting a new W-4 or WH-4, please check your next pay statement (pay stub) and review withholding taxes.  Changes often result in lower tax withholding and taxes unexpectedly owed at the end of the year.

Employees can check their withholding amounts at any time in Workday.  They can also change their FEDERAL and/or STATE withholding by adjusting their Federal and State forms in Workday.  

Other Deductions

Direct Deposit

Employees can change direct deposit information through the in Workday. You may update both your payroll acount and the reimbursement account with the buiness office on the Payment Elections sscreen.

Students have the option of their pay being deposited into a checking/savings account or their tuition account. 

To cancel one of these options, please fill out the necessary form and check the “cancel” box.

W-2

Employees and students can access their W-2’s by logging into Workday and accessing the Pay app.  Choose View < My Tax Documents

Employment or Income Verification

  • Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.

  • Use DePauw Employer Code: 25562

Payroll Related Handbook Policies