Payroll
Payroll, within the Office of Human Resources, is responsible for the preparation, processing, and distribution of all University payrolls for faculty, staff and students.
Using Workday
Workday is where you access your pay statements, change direct deposit information, access your W-2, update your address, access timecards for hourly employees, and register for benefits. To access Workday you must have DePauw assigned creditials. If you need information or assistance working with Workday, please visit this site or contact the University's Helpdesk.
Payroll Schedules
Pay will be distributed by Direct Deposit according to the following schedule:
-
Exempt (Salary) Employees: Paid semi monthly on the 15th and the last business day of the month.
PAY PERIOD | PAY DATE |
---|---|
Jul 1 - Jul 15 | July 15, 2025 |
Jul 16 - Jul 31 | July 31, 2025 |
Aug 1 - Aug 15 | August 15, 2025 |
Aug 16 - Aug 31 | August 29, 2025 |
Sep 1 - Sep 15 | September 15, 2025 |
Sep 16 - Sep 30 | September 30, 2025 |
Oct 1 - Oct 15 | October 15, 2025 |
Oct 16 - Oct 31 | October 31, 2025 |
Nov 1 - Nov 15 | November 14, 2025 |
Nov 16 - Nov 30 | November 28, 2025 |
Dec 1 - Dec 15 | December 15, 2025 |
Dec 16 - Dec 31 | December 31, 2025 |
Jan 1 - Jan 15 | January 15, 2026 |
Jan 16 - Jan 31 | January 30, 2026 |
Feb 1 - Feb 15 | February 13, 2026 |
Feb 16 - Feb 28 | February 27, 2026 |
Mar 1 - Mar 15 | March 13, 2026 |
Mar 16 - Mar 31 | March 31, 2026 |
Apr 1 - Apr 15 | April 15, 2026 |
Apr 16 - Apr 30 | April 30, 2026 |
May 1 - May 15 | May 15, 2026 |
May 16 - May 31 | May 29, 2026 |
Jun 1 - Jun 15 | June 15, 2026 |
Jun 16 - Jun 30 | June 30, 2026 |
-
Non-exempt (Hourly) Employees: Paid on a biweekly basis. Students not on direct deposit will receive a check in their UB Box.
Pay Period | Pay Date |
---|---|
Jun 22 - Jul 5 | Friday, July 11, 2025 |
Jul 6 - Jul 19 | Friday, July 25, 2025 |
Jul 20 - Aug 2 | Friday, August 8, 2025 |
Aug 3 - Aug 16 | Friday, August 22, 2025 |
Aug 17 - Aug 30 | Friday, September 5, 2025 |
Aug 31 - Setp 13 | Friday, September 19, 2025 |
Sept 14 - Sept 27 | Friday, October 3, 2025 |
Sept 28 - Oct 11 | Friday, October 17, 2025 |
Oct 12 - Oct 25 | Friday, October 31, 2025 |
Oct 26 - Nov 8 | Friday, November 14, 2025 |
Nov 9 - Nov 22 | Friday, November 28, 2025 |
Nov 23 - Dec 6 | Friday, December 12, 2025 |
Dec 7 - Dec 20 | Friday, December 26, 2025 |
Dec 21 - Jan 3 | Friday, January 9, 2026 |
Jan 4 - Jan 17 | Friday, January 23, 2026 |
Jan 18 - Jan 31 | Friday, February 6, 2026 |
Feb 1 - Feb 14 | Friday, February 20, 2026 |
Feb 15 - Feb 28 | Friday, March 6, 2026 |
Mar 1 -Mar 14 | Friday, March 20, 2026 |
Mar 15 - Mar 28 | Friday, April 3, 2026 |
Mar 29 - Apr 111 | Friday, April 17, 2026 |
Apr 12 - Apr 25 | Friday, May 1, 2026 |
Apr 26 - May 9 | Friday, May 15, 2026 |
May 10 - May 23 | Friday, May 29, 2026 |
May 24 - Jun 6 | Friday, June 12, 2026 |
Jun 7 - Jun 20 | Friday, June 26, 2026 |
Supervisors of hourly employees
Please refer to the Management Tools for instructions for managing hourly employee payroll.
Pay Statements
Employees and students can access their pay statements by logging into Workday, choose the PAY app.
Payroll Tax Withholding
Federal income tax is calculated based on IRS tax tables and selections made on Form W-4. State and local income tax withholdings are generally calculated based upon a percentage and then adjusted by the number of exemptions indicated on the state’s withholding form (i.e. Indiana form WH-4.)
To submit new or updated forms, please go to the Pay app in Workday and select Wirhholding Elections
After submitting a new W-4 or WH-4, please check your next pay statement (pay stub) and review withholding taxes. Changes often result in lower tax withholding and taxes unexpectedly owed at the end of the year.
Employees can check their withholding amounts at any time in Workday. They can also change their FEDERAL and/or STATE withholding by adjusting their Federal and State forms in Workday.
Other Deductions
-
Payroll Deduction Form (This form is typically used to stop/start rent deductions.)
-
DePauw Gift - Payroll Deduction Authorization
Direct Deposit
Employees can change direct deposit information through the in Workday. You may update both your payroll acount and the reimbursement account with the buiness office on the Payment Elections sscreen.
Students have the option of their pay being deposited into a checking/savings account or their tuition account.
To cancel one of these options, please fill out the necessary form and check the “cancel” box.
W-2
Employees and students can access their W-2’s by logging into Workday and accessing the Pay app. Choose View < My Tax Documents
Employment or Income Verification
-
Employment or income information can be accessed at www.theworknumber.com or 1.800.367.5690.
-
Use DePauw Employer Code: 25562